Description
March 2026
Finance Manager
The Finance Manager conducts all day-to-day accounting operations, with functional responsibility for accounting, accounts payable, payroll, as well as employee medical and pension benefits. Responsibilities also include proper maintenance of accounting records; accurate processing of financial transactions; and administration of a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company’s reported financial results, and ensure that reported results comply with generally accepted accounting principles (GAAP). The manager will be responsible for generating materials for Board reporting. The Finance Manager supervises the Bookkeeper and reports to the Deputy Director.
Key Responsibilities
Accounting and Financial Reporting
- Maintain and balance the general ledger in an accurate, complete, and up-to-date manner.
- Manage all accounting functions, including cash flow management and financial reporting; review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports.
- Meet with department heads to develop budgets and manage invoice approvals with reference to the approved budget. Prepare and present monthly budget reports for all operating departments.
Oversee compliance with internal fiscal control while balancing prioritizing helping staff with their financial needs and questions.
Manage accounts payable and accounts receivable; record cash receipts and disbursements using Quickbooks Online and bank uploads and Ramp.com. including invoice verification, processing, and payment tracking, in compliance with GAAP.
- Receive and manage approvals for all payables to maintain financial records.
- Perform account receivable functions including invoicing, deposits, collections, coding, and revenue recognition.
- Conduct reconciliation of all accounts, including credit card statements on an as needed basis.
- File all relevant returns and filings including 1099s, property tax value, tax exempt certification.
- Ensure the accuracy and timeliness of all financial reports.
- Review accounts payable and reference to cashflow weekly. Work with Deputy Director to prepare report for approval from the finance committee.
- Assist with the preparation and coordination of audit and serve as the primary liaison for external auditors.
- Assist with Preparation of 990s.
Manage finance-related files, including tracking fully executed contracts, invoices, acquisition support, signed pledge forms, audit and tax paperwork.
Payroll
- Perform payroll functions in an accurate and timely manner; assist with benefits administration through payroll and 1099 preparation
Grants Management
Assist in preparation and monitoring of grant proposal budgets, project expenses coding and reporting, working closely with the Development Department.
- Track, code, and reconcile donations, collect audit support for income and expenditures.
Qualifications
- Bachelor’s degree: Accounting, Finance, or related field.
- 3-7 years relevant experience working in nonprofit accounting and/or bookkeeping.
Background supervising staff.
Experience with fund accounting principles and accounting rules and procedures of Generally Accepted Accounting Principles (GAAP) and Financial Accounting Standards Board (FASB).
- Experience with accounts payable, accounts receivable, payroll, and general ledger.
Ability to multitask, prioritize, and organize effectively.
Ability to maintain confidentiality of organizational information.
- High degree of accuracy and attention to detail.
Display a high degree of honesty, professional integrity, and ethics.
- Effective communication and interpersonal skills.
- Spanish knowledge a plus.
Technology Skills
Advanced MS Excel and MS Office.
Familiarity with expense management software, such as Ramp, is preferred.
Familiarity with payroll software.
- Tech savvy with expense management software and downloading and linking transactions in accounting system.
Compensation and Benefits
Salary range is estimated at $80,000 to $90,000 commensurate with experience.
Generous benefit package includes Medical, Dental, Vision, 403(B) elections and paid holidays.
Paid Time Off includes:
o 3 weeks’ vacation (pro-rated in the first year.)
o December 24th through January 1st when the offices are closed.
o 10 holidays.
o 5 sick days.
o 2 personal days.
Commuter benefits - parking and mass transit.
Application Instructions
Send resume with a brief statement about your accounting and finance background and why you are interested in the job. Email materials to jobs@hispanicsociety.org. Please write “Finance Manager” in the subject line of email.
About the Hispanic Society Museum & Library
The Hispanic Society Museum & Library was founded in New York City in 1904 by Archer M. Huntington with the purpose of advancing the study and appreciation of the art, literature, and culture of Spain, Portugal, Latin America, and the Philippines. Today, the museum and library collections from antiquity through the early 20th century are widely recognized as the most comprehensive in scope and quality outside of Spain. Museum highlights include numerous masterworks by El Greco, Velázquez, Goya, and Sorolla; sculpture by Pedro de Mena and Luisa Roldán;
Latin American paintings by Vázquez, López de Arteaga, Rodríguez Juárez, Arrieta and Campeche; as well as masterpieces in all areas of the decorative arts. Recent additions include works by Jose Clement Orozco and Pablo Picasso.
EEO Statement
The HSM&L is an equal opportunity employer. The HSM&L does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.
