Description
Classification: Full Time / Exempt, Full Time / Exempt, Remote (occasional Raleigh area travel required)
Location/Travel: This position is primarily remote. Candidates must reside in the Raleigh area and be available to attend local meetings and events, with approximately 20% travel primarily within North Carolina and the Southeast.
Starting Salary: Depending on experience
Benefits: Health, dental, life insurance, 401 (k) plan, paid time off (PTO), holidays, optional supplemental insurance plans, and an optional flexible spending account.
Start Date: March or April 2026
ABOUT IMI
IMI Association Executives Inc. is a full-service association management company (AMC) based in Raleigh, North Carolina. We partner with nonprofit and professional associations to help them grow, serve their members, and advance their missions.
Our team provides leadership, operational management, financial services, marketing, technology support, and meetings and events management for our clients.
POSITION SUMMARY
The Senior Meetings & Events Manager plays a key leadership role in planning and executing a portfolio of meetings and industry events for one of IMI’s association clients.
This role leads the planning and execution of the organization’s largest annual events: a major industry Tech Show with approximately 365 exhibitors and nearly 3,000 attendees, as well as three golf tournaments held in North Carolina, Georgia, and Florida.
In addition to leading these flagship events, the Senior Meetings & Events Manager provides oversight for the organization’s broader event portfolio and works closely with the Meetings & Events Associate, who provides logistical support for many of the organization’s smaller meetings and networking events.
This position requires strong project management skills, experience with large-scale events, and the ability to collaborate with volunteer leaders, vendors, and internal teams to deliver high-quality events that support the association’s mission and member engagement.
KEY RESPONSIBILITIES
Large Event Leadership
Lead planning and execution of the organization’s annual Tech Show, a large-scale industry exposition featuring approximately 365 exhibitors and nearly 3,000 attendees.
Responsibilities include:
- Managing exhibitor logistics and communications
- Coordinating booth assignments and floorplan management
- Working with venues and event contractors
- Managing event timelines and production schedules
- Overseeing sponsor activations and exhibitor benefits
- Coordinating exhibitor move-in and move-out logistics
- Leading onsite event operations
Plan and execute the association’s three golf tournaments held in North Carolina, Georgia, and Florida, including venue coordination, sponsorship integration, event logistics, and onsite management.
Event Portfolio Oversight
Provide oversight for the association’s full portfolio of meetings and events, including networking programs, educational sessions, and committee-led events.
Work closely with the Meetings & Events Associate, who assists with logistical coordination for many smaller events, ensuring events are well organized, timelines are maintained, and operational details are executed successfully.
Vendor & Venue Coordination
Coordinate major event logistics including:
- Venue research and selection
- Vendor coordination
- Contract review and negotiation
- Audio visual planning
- Food and beverage planning
- Room layouts and event flow
Sponsorship & Exhibitor Support
Coordinate fulfillment of sponsorship benefits and exhibitor logistics for major events.
Budget & Financial Management
Develop and manage event budgets, including:
- Revenue and expense projections
- Expense tracking
- Budget reconciliation
Registration & Event Technology
Oversee event registration systems, including:
- Online registration setup
- Attendee tracking and reporting
- Exhibitor registration coordination
Collaborate with IMI’s Client Technology Support team on event technology platforms and integrations.
Marketing Collaboration
Work with IMI’s Marketing & Communications team to promote events through:
- Event websites
- Email marketing campaigns
- Promotional materials
Volunteer & Stakeholder Collaboration
Partner with volunteer leaders, committees, and association leadership to plan and deliver successful events. Provide professional guidance on event planning timelines, logistics, and best practices.
Requirements
QUALIFICATIONS:
- 5–7 years of experience planning conferences, trade shows, or large industry events
- Experience managing trade shows or expos preferred
- Strong project management and organizational skills
- Ability to manage multiple complex projects simultaneously
- Excellent written and verbal communication skills
- Experience working with volunteer leaders or member-based organizations preferred
- Proficiency with Microsoft Office, SharePoint, and collaboration tools such as Monday.com
- Bachelor’s degree or equivalent combination of education and experience
- Professional credentials such as CMP, CAE, or PMP preferred
WHO YOU ARE:
- Tenacious. You are determined to deliver high-quality events and experiences.
- Dedicated. You take pride in your work and are committed to supporting clients and their members.
- Resourceful. You are proactive, solutions-oriented, and comfortable managing complex projects.
- Flexible. You can adapt to changing priorities and thrive in dynamic environments.
- Collaborative. You enjoy working with internal teams, volunteers, and vendors.
- Humble. You are willing to roll up your sleeves and contribute wherever needed.
WHY YOU WILL ENJOY WORKING AT IMI:
No two days are the same. Working in an association management company exposes you to many different industries, organizations, and leaders.
You will collaborate with a supportive team that values:
- Accountability
- Collaboration
- Expertise
- Dedication
At IMI, you’ll help organizations bring people together, share knowledge, and advance their industries.
