Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday-Friday, 8 am - 5 pm
Advertised Salary Commensurate with Experience Posting Date 01/29/2026 Open until filled Yes Closing Date Proposed Starting Date 03/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications Position Summary
This Assistant to the Executive Director position provides administrative and operational support to the Executive Director. This role involves a highly organized, proactive, and detail-oriented individual with exceptional communication and interpersonal skills. Beyond general administrative duties, this role also plays a key part in coordinating and supporting the organization's events, activities, and programming initiatives. The individual in this position will be capable of managing multiple priorities, maintaining confidentiality, and exercising sound judgment in a fast-paced environment.
Knowledge, Skills, Abilities and/or Competencies

• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Excellent written and verbal communication skills.
• Anticipates needs, takes initiative, and solves problems independently.
• Flexible and able to adjust to changing priorities and demands.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) is essential.
• Professional appearance, attitude and demeanor.
• Ability to plan, organize, and execute various types of events and activities.

Physical Demands

• Lifting boxes, standing and sitting.
• Work is performed in a typical office environment.

Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Office Management:

• Serve as first point of contact for the Executive Office for guests, greeting, assisting, redirecting as necessary to ensure needs of guests are met.
• Manage incoming and outgoing mail, packages, and deliveries for the Executive Office.
• Answers telephone, responds to questions and requests, takes messages and forwards information or caller to appropriate individuals.
• Coordinator with OTIS or Facilities Manager on office equipment maintenance or needs.
• Maintain organized filing systems (physical and digital) for easy retrieval of documents, ensuring proper record-keeping and archiving.
• Order and maintain office supplies, ensuring adequate stock levels for the Executive Office.

Percentage of time 50 Duties/Responsibilities
Executive Director Support:

• Manage and maintain the Executive Director's calendar.
• Coordinate travel arrangements nationally and state wide, including completion of travel authorizations, hotel accommodations, coordination of flights and processing all travel reimbursements.
• Prepare and organize materials for meetings, presentations, and conferences, ensuring all necessary documents are available and accurate.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking action items.
• Handle confidential and sensitive information with discretion and professionalism.

Percentage of time 25 Duties/Responsibilities
Event Planning, Activities, Programming Support, Special Projects:

• Assist in the planning, coordination, and execution of organizational events, activities, and programming.
• Coordinate logistics for events, including venue booking, catering arrangements, audio-visual needs, and materials preparation.
• Work with the Marketing/Communication Specialist on communications for events and programs, promotion of events and programs, and day of needs for events and programs.
• Track event budgets and expenses, ensuring adherence to financial guidelines.
• Support general data entry and database management tasks as required for executive projects.
• Assist with special projects and initiatives as assigned by the Executive Director.

Percentage of time 25

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Orion Mowbray Recruitment Contact Email omowbray@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents